A Form W-2 must be prepared even if all of the sick pay is nontaxable (see Box 12 below). Milton Manning, an experienced tile setter, orally agreed with a corporation to perform full-time services at construction sites. Milton uses personally owned tools and performs services in the order designated by the corporation t-account definition and according to its specifications. The corporation supplies all materials, makes frequent inspections of Milton’s work, pays Milton on a piecework basis, and carries workers’ compensation insurance on Milton. Milton doesn’t have a place of business or seek to perform similar services for others.

Before their job status changes, alternate payment arrangements can be made, and loan payments can be withdrawn from the employee’s wage or paycheck. The objective is to get paid on time or stop employees from leaving without carrying out their contracts. Don’t be tempted to keep the loan “off the books” — always keep detailed and accurate financial records.

Questions to ask before lending your employee money

Focusing on work might be challenging if an employee worries about mounting medical expenses for family members, past-due rent, or other financial issues. Lending money to a worker to help them overcome these challenges might enhance their concentration and productivity at work. Employees might be inspired to work harder if they know that the company loaned them the money. However, if the employee leaves the job, they may have to repay the loan in full; otherwise, their outstanding balance will be treated as a taxable distribution. If the employee is under the age of 59 1/2, the distribution is also subject to a 10% penalty. Be sure to list the circumstances in which you will extend a loan and outline how quickly you expect to be repaid.

“Most of the cases I’ve seen involve a hiring bonus where there was a string attached, such as the person had to stay employed for X amount of time with the company,” said England when we spoke to her in 2016. If the employer feels like the worker didn’t live up to her end of the bargain, they can ask for the bonus back. If the worker refuses, the boss can take legal action by suing for breach of contract. A civil rights attorney in San Francisco, England has more than 30 years of experience in labor and employment law. She said that the National Guard case involves a completely different set of legal issues, but that regular workers also can end up owing money to their bosses, not to mention any legal fees incurred throughout the process.

You must report all qualifying adoption expenses you paid or reimbursed under your adoption assistance program for each employee for the year in box 12 of the employee’s Form W-2. Report all amounts including those in excess of the $15,950 exclusion for 2023. For certain government accident and health plans, payments to a deceased employee’s beneficiary may qualify for the exclusion from gross income if the other requirements for exclusion are met.

Services and information

Employers who offer empathy toward employees in need of financial assistance can boost employee loyalty and overall workplace engagement. People can borrow up to 50% against an account balance, up to $50,000. Repayment must be made within five years (the only exception to this is for buying a home), including a reasonable rate of interest. If you’ve decided that giving your employee a loan isn’t right for you, that doesn’t mean you’re out of options to offer financial assistance — there are some alternatives for financial aid that might be a better fit than a loan.

Go to IRS.gov/SocialMedia to see the various social media tools the IRS uses to share the latest information on tax changes, scam alerts, initiatives, products, and services. Don’t post your SSN or other confidential information on social media sites. Always protect your identity when using any social networking site.

Pros of employee loans

Owing money to an employer could create an uncomfortable workplace atmosphere for an employee. It’s also possible that if you offer one employee a loan, other employees may expect one as well. For a demand loan, the amount of forgone interest is recognized as taxable compensation to the employee and as a compensation expense deduction to the employer on the last day of the calendar year.


No contributions can be made to an individual’s HSA after he or she becomes enrolled in Medicare Part A or Part B. Even if you don’t meet the 10-employee rule, two exceptions allow you to treat insurance as group-term life insurance. This exclusion applies to life insurance coverage that meets all the following conditions. Treat discounts you provide to the spouse or dependent child of an employee as provided to the employee. The benefit may be provided either directly by you or indirectly through a third party.

Pros and Cons of Lending to Employees

Your payroll provider or CPA can help you navigate the complexities of withholding taxes on draws against commissions. No taxes should come out of the actual advance, but you must withhold taxes from the repayment. If the loan is a term loan, the amount of the foregone interest is considered to be transferred to the employee as of the date of the loan, with the result that the employee’s taxable compensation would increase as of the date on which the loan is made. Where the loan is a demand loan, the foregone interest is calculated separately for each year, and each year’s taxable compensation amount increases as of December 31. They can meet their financial needs with loans without accruing any personal debt. Employers might provide loan money for various reasons, including unexpected medical expenses, school costs, housing costs, etc.

If the employee does not earn enough commissions to cover the draw, the employee owes the employer nothing. We also offer financial counseling to borrowers in partnership with KOFE (Knowledge of Financial Education) at no cost to the employee or the employer. Funding needs today and tomorrow can influence the current debt your business can manage. If growth projections show you need additional capital to expand operations, upgrade equipment, or meet other objectives, borrowing too much may strain limited cash flows. Your employee is likely in urgent need if they ask you for a loan. Perhaps they have unanticipated auto repairs, family member medical expenses, or perhaps an unexpected furnace replacement.

Please include what you were doing when this page came up and the Cloudflare Ray ID found at the bottom of this page. “Basically the federal law gives no protection to the employee,” said England. Back in 2016, the Los Angeles Times called out the Pentagon’s aggressive effort to claw back millions of dollars in bonuses paid to California National Guard members who re-enlisted to fight in the wars in Iraq and Afghanistan.

When figuring social security and Medicare taxes, you must also include the entire cost in the employees’ wages. However, you don’t have to withhold federal income tax or pay FUTA tax on the cost of any group-term life insurance you provide to an employee. If you choose to pay your employee’s social security and Medicare taxes on taxable fringe benefits without deducting them from the employee’s pay, you must include the amount of the payments in the employee’s wages.

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